Time Card Report

This report gives you a detailed breakdown of the hours that your employees have worked during the specified date range.  This is the most commonly used time & attendance report.

Report Criteria

The Report Criteria screen opens when you click on the report from the main "Reports" section of the software. This is where you tell the system what data you would like it to report on.

• The drop-down menu at the top of the screen allows you to select a different report without navigating back to the main "Reports" screen.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• Use the Date Range fields to enter the range of days for which you would like to view changes to time card data. Click on the icons to select the dates from a calendar. The drop-down menus at the end of the field allow you to automatically specify a date range.

• Custom allows you to manually specify a starting and ending date.

• The Pay Period setting automatically specifies the date range based on the starting and ending dates of the pay period selected in the second drop-down menu (as in "Daily," "Weekly," "Semi-Monthly," etc.).

• The One Day setting displays punches for the selected day only.

• The Seven Day setting displays seven days worth of data from the specified start date.

• The Month setting displays a month's worth of data from the specified start date.

• The Employees field allows you to select which employees will be included in this report. By default all employees are included. Click on the icon to exclude employees. This setting includes four selection boxes. Two each for "Department," and "Employee." Any department or employee listed in the Invisible box will not be included on the report. Select the desired departments/employees and use the arrow icons to move them to the Visible section of the screen.
  Note: By default, all employees are included on the report. Use Quick Search to search for specific employees by first and last name, card number or employee ID.

• The Additional Filters section of the screen allows you to select what types of data you would like to include on the report. Click on the icon to display the additional filtering options.

• The drop-down menus allow you to select whether you would like to exclude report data to the selected information only. Select a Worked Department, Employee Type, Pay Period, Pay Type, and Supervisor if desired.

• Put a check mark in the box next to each type of data that you would like the report to display.

• Use the Sort by fields to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

Once you have specified the desired report criteria, click on the [GENERATE REPORT] icon. The report is displayed at the bottom of the screen.

Report Output

The report generates a separate table for each employee. The employee's name, ID and card number are displayed in the header of the table.

Note: The report output will vary greatly depending on which options you have selected from the "Additional Filters" section of the screen.

The selected date range is displayed in the upper left-hand corner of the report.

• The Date column displays the date of the displayed hours total. The setting in this field is a link. Click on the link to bring up the employee's Time Card for that day.

• The day of the week is displayed in the Day column.

• The Worked Department column displays the department level assigned to the hours total. This setting may differ from the employee's default department level if a department number was manually specified with the employee's punches.

• The In column displays the in punch for the hours total.

• The Out column displays the out punch for the displayed hours total.

• If any deductions have been taken from the hours total (due to rounding policies or meal breaks, etc.) the Deductions column displays the deducted amount.
• The total number of hours is displayed in the Hours column.
• The pay code assigned to the hours total is displayed in the Pay Code column.
• The employee's earnings for the hours total are displayed in the Pay column.
  Note: "Pay Information" can be disabled from the Additional Filters section of the screen.

• A total for the entire range of days is calculated at the bottom of each employee table. This total is broken up by pay code, with Grand Totals displayed at the bottom.

• If you selected the "Signature Section" option from the Additional Filters section of the screen, a line appears at the bottom of the table allowing both the employee and supervisor to sign off on the displayed Time Card information.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file. Click on the [PRINT] icon to print the report.