Who's In Report

This report allows you to print a list of your employees and their current time clock status.  Use this report to verify which employees have shown up for work and which have not.  

Note: In order to use this report you must first download your time clock.  You cannot print reports on data that is being stored by the time clock.

Report Criteria

The Report Criteria screen opens when you click on the report from the main "Reports" section of the software. This is where you tell the system what data you would like it to report on.

• The drop-down menu at the top of the screen allows you to select a different report without navigating back to the main "Reports" screen.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• Enter the desired date into the Date field. Click on the icon to select the date from a calendar.

• The Employees field allows you to select which employees will be included in this report. By default all employees are included. Click on the icon to exclude employees. This setting includes four selection boxes. Two each for "Department," and "Employee." Any department or employee listed in the Invisible box will not be included on the report. Select the desired departments/employees and use the arrow icons to move them to the Visible section of the screen.
  Note: By default, all employees are included on the report. Use Quick Search to search for specific employees by first and last name, card number or employee ID.

• The Additional Filters section of the screen allows you to select what types of data you would like to include on the report. Click on the icon to display the additional filtering options.

• The drop-down menus allow you to select whether you would like to exclude report data to the selected information only. Select a Worked Department, Employee Status, Pay Period, Pay Type, and Supervisor if desired.

• Put a check mark in the box next to each type of data that you would like the report to display.

• Use the Sort by fields to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

Once you have specified the desired report criteria, click on the [GENERATE REPORT] icon. The report is displayed at the bottom of the screen.

Report Output

Note: The report output will vary greatly depending on which options you have selected from the "Additional Filters" section of the screen.

The selected date range is displayed in the upper left-hand corner of the report.

• The employee's full name is displayed in the Name column.

• The ID specified for the employee in the system is displayed in the ID column.

• The employee's card number is displayed in the Card column.

• The Department column displays the employee's default department level.

• The Supervisor column displays the supervisor that the employee is assigned to.

• The Worked Department column displays the department level assigned to the displayed hours total. This setting will differ from the Department setting if the employee specified a department number other than their assigned default at the clock.

• The Last Punch column displays the date and time of the last punch in the system for the employee.

• The Type column displays the punch type (as in "Normal," "Lunch," "Break," etc.).

• The Status column displays the employee's current in/out status.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file. Click on the [PRINT] icon to print the report.