Time Card Report

This report gives you a detailed breakdown of the hours that your employees have worked during the specified date range. This is the most commonly used time & attendance report.

Click on the main "Reports" navigation tab at the top of the screen. The "Report List" screen opens. Click on Time Card Report from the All Reports section of the screen.

Report Criteria

1. Use the Start Date field to specify the beginning date of the range of days to be reported on. Click on the icon to select the date from a calendar.

2. Use the End Date field to specify the ending date of the range of days to be reported on. Click on the icon to select the date from a calendar.

3. If you would like to generate data for specific department levels only, click on the Show Departments link located in the Department field. A map of the department levels set up in TimeForce appears. Put a check mark in the box next to each department that you would like to be included in the report.

4. If you would like to generate data for specific employees only, click on the Show Employees link located in the  Employee field.  The "Unselected" and "Selected" boxes appear.

• All employees are listed in the Unselected box. The drop-down menu located directly above this box allows you to filter the list of displayed employees by the department level that they are assigned to.

• Select the desired employees from the Unselected box and click on the icon to assign them to the report. The selected employee names are moved to the Selected box.

• To unassign employees from the report, select the desired employee names in the Selected box and click on the icon. The selected employees are moved to the Unselected box.
  Note: If you leave the Selected box empty, the report will include all employees.

• Use the Quick Search section of the screen to browse for specific employees by first or last name, employee ID or card number. Put a check mark in the box next to the desired search results.

5. Once you have finished entering report criteria, click on the [GENERATE REPORT] icon. The report is displayed in the lower section of the screen.

Report Output

The [FIRST], [PREVIOUS], [NEXT], and [LAST] icons at the top of the screen allow you to browse through the pages of the report. A specific page number can also be entered.

The Export field allows you to export the report to an Excel spreadsheet or Acrobat (PDF) file. See Exporting a Report for more information.

The report generates a separate table for each employee's hours. Employee information is displayed in the header of the table.

• The Date Range is displayed in the upper right-hand corner of the employee table.

• The Date column displays the date that is being reported on.

• The In Punch column displays the time of the employee's "In" punch.

• The Out Punch column displays the time of the employee's "Out" punch.

• The Type column displays the hours type assigned to this hours total (as in "Worked," "Holiday," etc.).

• The number of hours is displayed in the Hours column.

• If the hours total is assigned to a base pay code, the assigned code is displayed in the Base Pay Code column.

• If the hours total is assigned to an overtime policy, the assigned policy is displayed in the Overtime Pay Code column.

• Hours are totaled at the bottom of the report.