Assigning Jobs to an Employee

Employees in the TimeForce II system can be assigned default Job Tracking information. Multiple defaults can be specified, each with individual effective dates. This allows you to schedule which jobs and tasks your employees are assigned to be working for any given period of time.

When assigned to a default, all hours worked by the employee are automatically assigned to the specified Job and Task. If the employee enters Job or Task numbers with their punches at the time clock, the default assignment is overridden and the punch data is used.

Click on the "Employee" tab, and then on the "Position and Salary" link in the row of links located directly below the row of main program navigation tabs at the top of the screen.

Select the desired Employee from the drop-down menu in the upper left-hand corner of the screen. The Job Tracking Defaults section appears at the bottom of the screen.

1. To assign the employee to a default job, click on the [ADD JOB TRACKING DEFAULTS] icon. A detail screen appears below.
2. Enter the date on which you would like this default to go into effect into the Effective Date field. Click on the icon to select the date from a calendar.
3. Select the Job that you would like to assign the employee to from the drop-down menu. Use the tree-directory to browse your job structure for the desired job, or click on "Search" to look for a job by name or number.
4. If you would like to assign a Task to this default assignment, make the desired selection from the Task drop-down menu.
5. Click on the [SAVE] icon to add the Job Tracking Default.

Each assigned default is displayed by Effective Date. Job and Task assignments are also displayed. Click on the date in the Effective Date column to edit a default assignment. Click on the icon to remove a default from the system.