Screen Layout

This topic describes the different section of the Time Card screen and the layout used to display Time & Attendance information.

Navigation

Time Card data is displayed on a per-employee basis. The Employee drop-down menu in the upper left-hand corner allows you to select the employee whose record you would like to view or edit. Click on the

and

icons to scroll through employees. Click on the

icon to search for the desired employee by name, card number, pay type, etc.

The View field in the top left-hand corner of the Time Card table allows you to select the range of punches displayed. By default the "Weekly" setting is selected, displaying Time Card data one week at a time. The Pay Period view can also be selected (as in "Bi-Weekly" or "Semi-Monthly"). This setting displays punch data for the entire pay period.

Important: With the View setting set to "Weekly," the hours and earnings information displays totals for the range of days currently shown on the Time Card only. Select the Pay Period view to view totals for the entire pay period.

The displayed date range is shown in the header at the top of the Time Card table. Click on the

and

icons to scroll by week, and the

and

icons to scroll by pay period.

Time Card Table

The Time Card screen is shown in a table format, with each column representing a day of the week. The column on the left-hand side of the screen shows the row headers. The time clock punches, total hours, pay codes, grand totals, etc. are all displayed as rows in the table.

The main body of the table displays the employee's punches under the days of the week headers. The punches are totaled under the Accumulated Hours section of the screen. Any totals assigned to a pay code are displayed under the Pay Codes section of the screen. Hours are totaled under the Grand Totals header.

If the employee is assigned to a schedule in the system, scheduled hours are displayed under the Schedule section of the screen.

The hours and earnings totals for the displayed date range are displayed in the lower right-hand corner of the table.

Work Area

Any time you click on a punch or insert a new entry into the Time Card, the Work Area appears at the top of the screen (directly above the Time Card table). All functions are performed from the Work Area.

This section of the screen can be expanded or collapsed by clicking on the

icon located to the left of the Work Area heading.

Error Codes

If the employee's punches contain errors, a code will be displayed in the Punch Errors row of the table. Hover your cursor over the error code to view a definition of each error.

Errors are generated based on the rules that have been specified in the Error Monitoring section of the program. See Error Defaults for a detailed breakdown of the default system error codes.

Time Card Legend

Punches on the Time Card are displayed with symbols or certain colors, depending on the punch details. To view a legend describing each of these details, click on the

icon located next to the Legend header in the lower left-hand corner of the table.

Symbol	Definition
	The displayed punch has been edited.
	The displayed punch contains "Punch Notes." To view the notes, either hover your cursor over the punch or click on it to bring up the "Punch Details" screen.
	The displayed punch has been edited and contains "Punch Notes." To view the notes, either hover your cursor over the punch or click on it to bring up the "Punch Details" screen.
	The displayed punch belongs to a schedule that crosses midnight.
	The displayed punch was manually created.
(Orange Punch)	Lunch punches are displayed in orange. This means that the employee used the <LUNCH> key on the clock keypad when punching.
(Green Punch)	Break punches are displayed in green. This means that the employee used the <BREAK> key on the clock keypad when punching.
(Blue Punch)	Punches that you are allowed to edit are displayed in blue. Click on the punch to bring up the "Punch Details" screen.
(Black Punch)	Punches that you are not allowed to edit are displayed in black. This means that you do not have the access rights required to edit the punch.
(Red Hours)	Hours totals that are displayed in red have been manually edited.