Entering Equipment

Use the following instructions to enter equipment into the TimeForce II system.

1. Click on the main "Job Tracking" navigation tab at the top of the screen.
2. Click on the [EQUIPMENT] icon located under the Create/Edit header, or on the "Equipment" link in the row of links directly below the main program navigation tabs.
3. The section at the top of the screen allows you view your existing equipment based on Equipment Group and the specified sort options. Click on the [DISPLAY] icon to bring up a list of existing equipment in the system. Click on [ADD] to create a new record.
4. Enter a Name for this piece of equipment, as you would like it to appear in the system.
5. Enter an Equipment ID. This is an abbreviation for the equipment used in various places throughout the program.
6. Enter a Clock Number. This is the number that employees will use to specify this piece of equipment at the time clock. This number must be unique for each piece of equipment.
   Note: Only certain models of clock include equipment functionality.
7. The Export Code is used when exporting equipment information from TimeForce II to external payroll management software.
8. Select a Cost Method from the drop-down menu. The available options are "Per Day," "Per Hour" and "Per Use."
9. If desired, enter a brief Description of this piece of equipment.
10. If you would like to assign this piece of equipment to an Equipment Group, make the desired selection from the drop-down menu. Click on the "Add Group" link to create a new group.
11. If applicable, enter the Last Service Date and Next Service Date into the appropriate fields. Click on the icons to select the desired dates from a calendar.

Click on the [CREATE] icon to add the piece of equipment to the system.

Related Topics

• Once equipment records have been inserted, cost information and notes can be added. See Equipment Costing and Notes for more information.
• See Job Tracking Settings for instructions on creating and maintaining Equipment Groups.