Using Comp Time

As employees who are set up to earn Comp Time clock in and out, any overtime that is earned is awarded as Comp Time hours.

Viewing Available Comp Time Hours

Click on the main "Employee" navigation tab at the top of the screen. From the row of links located directly below the main program navigation tabs, click on "Accruals."

Make the desired selection from the Employee drop-down menu at the top of the screen. Click on the and icons to scroll through employees. Click on the icon to search for a specific employee.

Each policy that the employees is assigned to is displayed below the Comp Time header.

• Comp Time Policy: This is the policy that the employee is assigned to. Click on the link in this field to view/edit manually adjusted totals and notes.
• Date Range: This column displays the beginning and ending date of the current rollover year. Click on the link in this field to view a detailed breakdown of annual Comp Time totals.
• Last Calculated: This is the date of the last time that Comp Time totals were calculated. This field is automatically updated every time Comp Time is processed. Click on the link in this field to view a detailed audit of all transactions for this particular policy.
• Awarded: This column displays the total number of Comp Time hours that have been awarded to the employee during the specified date range.
• Manually Adjusted: This column displays any Comp Time hours that have been manually entered into the system (as opposed to being generated from the punches on the employee's Time Card).
• Carry Over: This column displays the number of Comp Time hours that have been carried over from one year to the next.
• Expired: This is the number of Comp Time hours that were not used by the employee before their specified expiration date.
• Used: This is the number of hours that the employee has used during the specified date range. Click on the link in this field to view a detailed breakdown of dates, Absence Policies and Pay Codes assigned to hours used from this policy.
• Available: This is the number of hours accrued by this policy that are available for the employee to use.

• Click on the icon to unassign an employee from the Comp Time policy. All hours and accrual history for the policy will be permanently lost.

Click on the [PROCESS EMPLOYEE COMP TIME] icon to update totals for the current employee only. Click on the [PROCESS COMPANY COMP TIME] icon to update Comp Time for all employees.

Creating a Comp Time Absence

Comp time hours are used by creating an absence on the employee's Time Card that is tied to a Comp Time policy.

The Absence Policy used must be created specifically for use with Comp Time. It must be configured with the Comp Time option enabled, and the desired Comp Time Policy selected for deduction.

Absences are inserted from the main Time Cards screen.

Related Topics

• Refer to Absence Policies for information on creating absences for use with Comp Time.
• Refer to Enter Absence for information on creating absences from the Time Card screen.