Enter Absence

This topic walks you through creating absences on employee Time Cards, as well as editing existing absences.

Click on the main "Time Card" navigation tab at the top of the screen. The Employee drop-down menu allows you to select the employee who's Time Card you would like to edit. Click on the and icons to scroll through employees, or the icon to search for the desired employee.

Once you have selected the desired employee's Time Card, click on "Enter Absence" located in the row of links directly above the Time Card table to create a new absence. Click on an existing absence in the Time Card table to edit it. The Work Area appears above.

• The Employee and Hire Date are displayed.
• Dates: Enter the dates of the absence into the appropriate fields. Click on the icon to select the dates from a calendar.
• Weekdays: Put a check mark in the box for each day of the week on which you would like this absence to be applied. Default settings will be automatically selected based on the "Dates" selection above.

• Hours: This section allows you to select how hours for this absence are to be awarded.

• Select the first field to specify a number of hours (as in 8 hours per day). Select the Start Time at which the absence hours will be awarded on the Time Card.
• Select the Based on Shift Duration field to award hours based on the duration of the shift that the employee is scheduled to work per day.

• Select the Based on Shift Policy field to have hours awarded based on the "Absence Hours" specified in the Shift Policy that the employee is assigned to per day.

• Absence Policy: Select the policy that you would like to assign to this absence from the drop-down menu.
• Department: If you want to assign this absence to a specific Department, click on the "No Department" link and make the desired selection from the tree-directory that appears.
• Job: If you would like to assign this absence to a Job Profile in the Job Tracking module of the program, click on the "No Job" link and make the desired selection from the tree-directory that appears.
• Task: If you would  like to assign this absence to a Task in the Job Tracking module of the program, make the desired selection from the drop-down menu.
• Notes: Enter any desired notes about this absence into the provided field. There is a maximum of 150 characters.

Click on the [CREATE] icon in the upper right-hand corner of the Work Area to add the absence.

When editing an existing absence, click on the  [UPDATE] icon in the upper right-hand corner of the Work Area to save the changes that you have made. Click on the [DELETE] icon to remove the absence from the employee's Time Card.

Related Topics

• The number of absence hours can be generated based on the Schedule that the employee is assigned to in the system.
• Absence hours are assigned to the Absence Policies that you have created from the "Admin" screen.
• Unless otherwise specified, absences are assigned to the Department that the employee is assigned to in the system.
• Punches can be assigned to Jobs and Tasks in the Job Tracking module of the program.