Adding/Editing
Disbursements
When using a compatible model of time clock,
employees can enter Disbursements directly at
the clock as a part of the punch entry process.
This topic walks you through editing the Disbursements
on your employees' Time Cards, as well as manually
inserting new Disbursements.
Click on the main "Time Card" navigation
tab at the top of the screen. The Employee
drop-down menu allows you to select the employee
whose Time Card you would like to edit. Click
on the  and  icons to scroll through employees,
or the  icon to
search for the desired employee.
Once you have selected the desired employee's
Time Card, click on the Disbursement that you
would like to edit, or on the "Enter Disbursement"
link located in the row of links directly above
the Work Area
section of the screen. The Disbursement
screen appears.
- Date:
Enter the date range for the Disbursement
into the appropriate fields. Click on the
 icon to
select the dates from a calendar.
- Weekdays:
Put a check mark in the box for each day of
the week (within the specified date range)
on which you would like the Disbursement to
be applied.
Note:
This option only appears when entering new
Disbursements.
- Amount:
This is the dollar amount that will be added
to the employee's Time Card for each day specified
in the date range.
- Type:
This is the Disbursement Type that you would
like to assign this Disbursement to (as in
"Tips," "Reimbursement,"
etc.).
- Department:
If you want to assign this Disbursement to
a specific department, click on the "No
Department" link and make the desired
selection from the tree-directory that appears.
- Job:
If you would like to assign this Disbursement
to a Job Profile, click on the "No Job"
link and make the desired selection from the
tree-directory that appears.
- Task:
If you would like to assign this Disbursement
to a Task, make the desired selection from
the drop-down menu.
- Notes:
Enter any desired notes about this disbursement
into the provided field. There is a maximum
of 150 characters.
When editing a Disbursement, click on the [UPDATE]
icon in the upper right-hand corner of the screen
to save the changes that you have made. For new
Disbursements, click on the [CREATE] icon.
Related Topics
- Refer to Disbursement
Types for information on creating the
types of Disbursements that can be selected.
- Refer to the Job
Tracking topic group for information on
creating Job and Task information.
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