Clock Messages

Certain models of time clock give you the option of displaying a message on the face of the clock itself when your employees punch in or out. These messages can be displayed to the entire company, on a departmental basis, or individually to specific employees.

Only one message will be shown to an employee at the clock. The order of precedence is employee > department > company. This means that an employee message will take precedence over a department or company message, and a department message will take precedence over a company message.

Creating Clock Messages

Click on the main “Clocks” navigation tab at the top of the screen, and then on the [CLOCK MESSAGES] icon located under the Existing Clocks section of the screen. The “Clock Messages” screen opens.

This screen is divided into three sections, Company Messages, Department Messages and Employee Messages.

  1. Under each desired section, click on the [ADD] icon located directly to the right of the header to add a new message.
  2. The Message ID is automatically generated by the system, and is not editable.
  3. Put a check mark in the Default Message field if you would like this message to be the default message that is displayed when all other messages have expired, or haven't activated yet. Note that with the default message option selected, the option to enter a date range for this message disappears.
  4. Enter a Start Date for this message if you would like this message to be displayed for a limited time only. Enter the date manually by typing it into the field, or click on the icon_calendar.jpgicon to select the date from a calendar.
  5. Enter an End Date for this message if you would like this message to be displayed for a limited time only. Enter the date manually by typing it into the field, or click on the icon_calendar.jpgicon to select the date from a calendar.
  6. When entering a department message, click on the link in the Department field and select the desired department from the menu that appears. All employees assigned to this department will see the message when punching at the clock.
  7. When entering an employee message, the Employees section allows you to select the employees who will see this message. All employees are listed in the Unused box. Highlight the desired employees in the list and click on the icon_assign.jpg icon. The selected employees are moved to the Used box.
  8. Use the Message field to enter the desired message. The message may contain a maximum of 21 characters.
  9. Click on the [SAVE] icon to add the message.

Editing and Deleting Existing Messages

Each existing message is listed under the Active Messages section beneath its corresponding header.

  • To edit a message, click on the Message ID. Make the desired changes in the detail screen and click on the [UPDATE] icon to save your changes.
  • To delete a message, click on the icon_delete.jpg icon to the far right of the desired message in the list.

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