Incidents

Click on the main "Employees" tab, and then on the "HR Info" link at the top of the screen.

Locate the Incidents header at the top of the screen, and click on the  icon to maximize the section.

The incidents that have previously been entered into the program are displayed. Click on the  Add Incident icon to create a new incident.

1. Enter the date of the incident into the Incident Date field. Click on the  icon to select the date from a calendar.
2. The user name of the user entering this incident is displayed in the Reported By field. This setting is not editable.
3. Select an Incident Type from the drop-down menu.
   Note: The contents of this field are configurable from the System Customization section of the program.
4. Select an Incident Rating from the drop-down menu.
   Note: The contents of this field are configurable from the System Customization section of the program.
5. Select an Action Taken from the drop-down menu.
   Note: The contents of this field are configurable from the System Customization section of the program.
6. If you would like to schedule a follow-up date, enter the desired date into the Follow-Up Date field. Click on the  icon to select the date from a calendar.
7. Enter any additional comments into the Comments field. There is a maximum of 200 characters.
8. Click on the [ADD] icon to add the incident to the system.

Existing incidents are displayed on the main Incidents screen. Click on the link in the Incident Date column to edit the record. Click on the  icon to remove the incident from the system.

Attaching a Document to an Incident

Once an incident has been added to the system, a document can be attached to it and uploaded to the program database.

Documents cannot be uploaded at the time that an incident is created. You must save the incident in the system and return to it in order to upload documents.

Documents cannot be opened or read from within the TimeForce II program. Attached documents are stored in the program database for later downloading and external review.

Use the following instructions to attach a document to an incident.

1. Click on the  icon next to the Incidents header to maximize the screen. The incidents that have previously been entered into the program are displayed.
2. The date displayed in the Incident Date column is a link. Click on the link to edit the incident.
3. The Documents field appears at the bottom of the screen. Click on the [BROWSE] icon and browse to the file that you would like to upload. Selected documents are displayed. Click on the X link to remove an attachment.
4. Once you have selected the desired documents, click on the [UPLOAD DOCUMENTS] icon. The documents are uploaded to the program database.

Uploaded documents are displayed with the incident. Click on the  icon to delete an attached document.

Related Topics

• The contents of the Incident Type, Incident Rating and Action Taken fields can be customized to suit your company's needs from the System Customization section of the program.