Advanced Mappings

When exporting hours and earnings totals from TimeForce II, certain payroll interfaces require a way to map a single Pay Code that can be used when an hours record contains multiple codes. For example, when multiple Premium Pay Codes apply to one hours record, this option allows you to map one code for exporting purposes.

The Employee and/or Worked Department is selected, and the desired combination of "Base," "Overtime" and "Premium Pay Codes" on hours records is specified. Only hours containing the specified combination will be exported using the advanced pay code.

  1. Click on the main "Close Pay Period" navigation tab, and then on the [ADVANCED MAPPINGS] icon located under the Payroll Interface section of the screen.
  2. If you would like to select a specific employee for this code to pertain to, make the desired selection from the Employee drop-down menu. Otherwise, select "All Employees."
  3. If you would like to specify a department level for this code, make the desired selection from the Department drop-down menu. "No Department" and "All Departments" can also be selected.
  4. Select the appropriate Base Pay Code from the drop-down menu.
  5. If you would like to specify an Overtime Pay Code, make the desired selection from the drop-down menu. Otherwise, select "No Overtime Pay Code."
  6. Use the Premium Pay Codes section to specify the codes that should pertain to this mapping. All codes are listed in the Unselected box. Highlight the desired codes and click on the icon_assign.jpg icon. The codes are moved to the Selected box. Put a check mark in the Any option at the top of the field to select all Premium Pay Codes.
  7. When an hours record matches the required combination of codes, it will be exported using the code specified in the Export Code field. Note that certain payroll interfaces require export codes to be set up in a specific manner. Ensure that you are familiar with the requirements of the payroll program that you are using.
  8. Click on the [ADD] icon. The Advanced Mapping is added to the system.

Each Advanced Mapping is displayed at the bottom of the screen. Click on the icon_delete.jpg icon to remove a mapping from the system.

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