Specifying Export Codes

An employee's Time Card will typically include at least a couple of different hours types (as in "Regular Hours," "Overtime Level 1," "Vacation Time," etc.). When the Pay Codes for these hours types are entered into the system, the "Export Code" is included as part of the setup process.

When your hours and earnings totals for a Pay Period are exported from the TimeForce II system, the Export Code is used to format the exported data in a manner that your payroll software will be able to "read" when imported.

Note: Some payroll programs require that Export Codes be set up in a specific manner. Ensure that you are familiar with your payroll program's required specifications.

1. Click on the main "Admin" navigation tab at the top of the screen, and then on the "Pay Codes" link located under the Policies section of the screen.
2. Each existing Pay Code in the system is listed under it's appropriate header ("Base Pay Codes," "Overtime Pay Codes" or "Premium Pay Codes"). The setting in the Name column is a link. Click on the desired Pay Code to view its details.
3. The Export Code setting is located at the top of the screen, directly below the "Name" and "Abbreviation" fields. Specify the desired/required export code.
4. Click on the [UPDATE] icon to save the changes that you have made.

Repeat steps 2 and 3 for each pay code in the system.

Department Level Export Codes

The department levels that you have set up in the system can be specified with an export code, allowing hours and earnings totals to be exported on a departmental basis.

1. From the main "Admin" navigation tab, click on the "Department Structure" link located under the Company section of the screen.
2. Each existing department level is displayed in a tree-directory. Click on the desired department to edit its information.
3. The Export Code setting is located below the "Minimum Hours Policy" field. Specify the desired export code and click on the [UPDATE] icon to save the changes that you have made.

Repeat these steps for each applicable department level in the system.

Disbursement Export Codes

The disbursement types that you have set up in the system also use an export code. This setting is required when you would like to export disbursement (tips) totals from the TimeForce II system.

1. From the main "Admin" navigation tab, click on the "Disbursement Types" link located under the Policies section of the screen.
2. Your active disbursement types are displayed at the top of the screen. The setting in the Name column is a link. Click on the desired disbursement type to view its details.
3. Specify the desired Export Code, and click on the [UPDATE] icon to save the changes that you have made.

Repeat these steps for each disbursement code in the system.

Related Topics

• See Pay Codes for detailed instructions on creating and using Pay Codes.
• See Departments for detailed instructions on setting up and using Department Levels.
• See Disbursements for detailed instructions on setting up and using disbursement types.