Creating Verification Policies

From the main "Admin" tab, click on the "Verification Policies" link located under the Policies section of the screen. Click on the [ADD] icon to create a new policy.

1. Enter a Name for the Verification Policy as you would like it to appear in the system.
2. Specify how many levels need to be verified with this policy (up to five levels can be specified). For example, if your company requires that the employee, supervisor and payroll director all verify time card data before payroll is processed, three levels would be specified.  A line appears for each level.
3. The Levels section allows you to enter a name for each level, as you would like it to appear in the system.
4. The Sequence drop-down menus allow you to specify in what order the levels must be verified. "Any" means that the policy can be verified at any time. "One" means that this is the first verification policy that needs to be verified, with the exception of "Any." "Two" thorough "Five" must be verified in order after "One." A level set to "Five" must be verified very last. This setting would be used if your company requires that the employee verify his or her time card before their supervisor, or if supervisors must verify time cards before the payroll director, etc.

5. The Frequency allows you to select how often this policy must be verified. The available options are as follows:

• Verify By Day: Time cards must be verified once per-day.
• Verify By Week: Time cards must be verified once per-week, as defined by the end of the pay period's Overtime Week.

• Verify By Pay Period: Time cards must be verified at the end of each pay period.

6. Once a pay period has been verified, any changes made to the time card data will remove all verification, requiring it to be performed again. Put a check mark in the Notify Via  E-Mail option if you would like the system to send an e-mail to the users who originally verified the time card telling them that it is now unverified.
7. The Number of Days option allows you to specify the number of days up to which the system will notify users upon login that they need to verify their time card.

Once all settings have been entered, click on the [CREATE] icon to save the Verification Policy.

Editing and Deleting Existing Policies

Each policy that you have created appears in the Verification Policies section of the screen.

• Click on the link in the Name column to edit policy settings.
• Click on the icon to delete the Verification Policy.

Related Topics

• The email address used for notification is specified in Employee Demographics.