Optional Employee Demographics

Many types of optional demographic information can be entered into the system. The "Demographics" section of the screen may be hidden. To expand it, click on the icon to the left of the Demographics heading.

Although entering as much information as you can will maximize reporting capabilities, all demographic information is optional.

Contact Information

This is the general information to be used when contacting this employee.

Field Name	Description
Address Line 1	The first line of the employee's home address
Address Line 2	The second line of the employee's home address (usually an apartment or unit number)
City	The city in which the employee resides
State	The state in which the employee resides
Zip	The employee's Zip or Postal Code
Country	The country in which the employee resides
Email	This is the email address that the system will use when contacting the employee via Email Notification.
Work Phone	The employee's work phone number
Home Phone	The employee's home phone number
Cell Phone	The employee's cellular phone number
Pager	The employee's pager number

Employee Status

This section details information about the employee's current status with the company.

Field Name	Description
Termination Date	If the employee is no longer with the company (or was once terminated, but has since been rehired), enter the date of termination here. Click on the icon to select the date from a calendar
Seniority Date	This field is used when the employee has been terminated and rehired. Click on the icon to select the date from a calendar
Birth Date	This is where you specify the employee's date of birth. Click on the icon to select the date from a calendar
Employee Type	Select the desired type from the drop-down menu. The contents of this field can be customized from the System Customization section of the program
Supervisor	Enable this option if the employee is to be assigned to supervise other employees in the system. This setting can be used as a filter throughout the program
Project Manager	This option specifies the employee as a Project Manager (similar to a Supervisor) in the Job Tracking module of the program.
Probation	Select this option if the employee is within a probationary period with the company
Spouse Employed	If the employee's spouse is also employed by the company, check this option and select their spouse from the drop-down menu that appears. This setting is used with FMLA reporting

Custom Fields

The program allows you the option of creating your own fields for tracking information that is not already provided by the system. These fields are for your reference only, and although they can appear on certain reports, the fields do not impact the calculation of employee time and attendance data in any way.

Note that this section will only appear in the Employee Demographics screen if custom fields have been entered into the program.

See Custom Fields for full documentation on creating these fields.

Additional Information

This section is for various types of additional demographic information.

Field Name	Description
SSN	The employee's Social Security Number
Drivers License	The employee's driver's licence number
Drivers License Expiration Date	The expiration date of the employee's driver's license. Click on the icon to select the date from a calendar
Infraction Points	The number of infraction points on the employee's driving record
Employment Eligibility Status	Select the desired status from the drop-down menu. The contents of this field can be customized from the System Customization section of the program
Employment Eligibility Status Date	Enter a date for Employment Eligibility. Click on the icon to select the date from a calendar
Tip Participation	Enable this option to denote that the employee will be receiving dollar amounts (disbursements) on their Time Card that are not generated by time and attendance hours
Union Status	Select whether the employee is "Union" or "Non Union" from the drop-down menu
Disability	Enter any applicable disabilities for the employee
Ethnicity	Select the employee's ethnicity from the drop-down menu. The contents of this field can be customized from the System Customization section of the program
Gender	Select the employee's gender from the drop-down menu
Marital Status	Select the employee's marital status from the drop-down menu. The contents of this field can be customized from the System Customization section of the program
Nickname	Enter a nickname for the employee, if applicable
Military Branch	If applicable, select the Military branch that the employee belongs to. The contents of this field can be customized from the System Customization section of the program
Disabled Veteran	Check this option if the employee is a disabled Veteran
Vietnam Veteran	Check this option if the employee is a Vietnam era Veteran
Smoker	Check this option if the employee is a smoker

Emergency Contact Info

Use this section to track the employee's emergency contact information.

Field Name	Description
Name	The name of the emergency contact
Relation	The contact's relation to the employee
Daytime Phone	A daytime phone number for the contact
Evening Phone	An evening phone number for the contact
Address Line 1	The home address of the contact
Address Line 2	The second line of the contact's home address (usually an Apt. or Unit number)
City	The city in which the contact resides
State	The state in which the contact resides
Zip	The contact's Zip or Postal Code

Notes

The Notes text input box allows you to enter a small note about the employee. There is a maximum of 200 allowed characters.

Clock Configuration

Certain IntelliClock and Velocity Series time clocks allow for the uploading of information from the TimeForce II system. This section specifies some settings for this employee at the clock.

Field Name	Description
Clock Password	A numeric identification number that is used to access the clock menu from the keypad of the clock itself. It is referred to as the PIN on the clock
Clock Security	There are several levels of security that allow a user to access various personal and administrative clock menus. Select the desired level from the drop-down menu
Finger Template	This field allows you to specify how you want the clock to handle employe's who are unable to enroll a usable finger template at the clock. Make the desired selection from the drop-down menu
Allow Door Access	When using the clock with an external Door Security device, enabling this setting will allow the employee access to the restricted area upon successful finger template verification
Display Clock Message	With this setting enabled, the clock will display a message to the employee on the LCD screen after punching. These messages are created from the main Clocks section of the program
Lunch Restriction	When enabled, the clock will restrict the employee from punching back in from Lunch until the specified number of minutes has passed. Select the desired minimum Lunch amount from the drop-down menu