Position and Salary

Position and Salary records are created to document changes in employee pay and position within the company. Although only one record can be active at a time, all changes in position and salary are kept in the system.

Click on the main "Employee" tab, and then on the "Position and Salary" link located in the row of links directly below the main program navigation tabs.

Select the desired employee from the Employee drop-down menu at the top of the screen. Click on the icon_blue_single_arrow_back.jpg and icon_blue_single_arrow_forward.jpg icons to scroll through employees. Click on the icon_employee_browse.jpg icon to search for a specific employee.

This screen is divided into multiple sections.

Position and Salary

  1. To create a new Position and Salary record, click on the [ADD POSITION AND SALARY] icon at the top of the screen.
  2. Enter the Effective Date. This is the date that any changes to the employee's pay or position will go into effect. Click on the icon_calendar.jpg icon to select the date from a calendar.
  3. Select the desired Position from the drop-down menu.
  4. If you would like to assign the employee to a Supervisor, make the desired selection from the drop-down menu.
  5. If you would like to specify an EEO Category, make the desired selection from the drop-down menu.
  6. Select the employee's Pay Type (as in "Hourly," "Salaried," "Commission," etc.) from the drop-down menu.
  7. Enter the employee's rate of pay into the Pay Rate field.
  8. Select the Pay Interval (as in "Hourly," Monthly," Annually," etc.) from the drop-down menu.
  9. The Change Reason field allows you to make note of the reason for this change in position and salary (such as "Promotion," "Demotion," etc.).
  10. Select the pay code that you would like to assign as this employee's base pay from the Base Pay Code drop-down menu.
  11. If you would like to assign this employee to a default department level, click on the link in the Department field and make the desired selection from the menu that appears.
  12. Click on the [SAVE] icon to save the changes that you have made.

The new entry is displayed in the main Position and Salary section of the screen. To edit a record, click on the link in the Effective Date column. Click on the icon_delete.jpg icon to remove a record from the system.

Pay Level

Pay Levels allow you to assign your employees to multiple rates of pay which will only go into effect when a Premium Pay Code is used.

Example: The Premium Pay Code "Premium 1" specifies that employees working in the "Shop" department receive a "Level 1" pay rate. This may mean $9.00 an hour for one employee, but $12.00 an hour for another, based on the Pay Level settings specified here.

  1. Click on the [ADD PAY LEVEL] icon located to the right of the main Pay Levels header.
  2. Enter an Effective Date for this pay level record. Click on the icon_calendar.jpg icon to select the date from a calendar.
  3. Select the desired Pay Level from the drop-down menu. By default, the available options are "Base Pay Level" and "Pay Level One" through "Pay Level Ten."
  4. In the Amount field, specify how much this employee is to be paid whenever a Premium Pay Code attached to this pay level is used.
  5. Click on the [SAVE] icon to save the Pay Level record.

Existing records are displayed under the main Pay Level section of the screen. Click on the link in the Effective Date field to edit a record. Click on the icon_delete.jpg icon to delete a record from the system.

Job Tracking Defaults

Job Tracking Defaults allow you to assign your employees to a default job and task in the system. Hours for the employee are automatically assigned to the specified defaults. Any job and task information specified at the time clock will override the default settings.

  1. Click on the [ADD JOB TRACKING DEFAULTS] icon located to the right of the main Job Tracking Defaults header.
  2. Enter an Effective Date for this record. Click on the icon_calendar.jpg icon to select the date from a calendar.
  3. To assign a default Job, click on the "No Job" link and make the desired selection from the menu that appears.
  4. If you would like to assign a default Task, make the desired selection from the drop-down menu.
  5. Click on the [SAVE] icon to save the default setting.

Existing records are displayed under the main Job Tracking Defaults section of the screen. Click on the link in the Effective Date field to edit a record. Click on the icon_delete.jpg icon to delete a record from the system.

Related Topics

  • The contents of the Position and Pay Level fields can be customized from the System Customization section of the program.
  • Refer to Job Tracking for full documentation on the Job Tracking module of the TimeForce II system.

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