Enter Hour

This method of entry allows you to manually insert hours totals to an employee's Time Card which are not generated from "IN" and "OUT" punches.

Click on the main "Time Card" navigation tab at the top of the screen. The Employee drop-down menu allows you to select the employee who's Time Card you would like to edit. Click on the and icons to scroll through employees, or the icon to search for the desired employee.

Once you have selected the desired employee's Time Card, click on "Enter Hour" located in the row of links directly above the Time Card table to enter new hours. Click on an existing hours total in the Time Card table to edit it. The Work Area appears above.

• Dates: Enter the dates for the hours total into the appropriate fields. Click on the icon to select the dates from a calendar.
• Weekdays: Put a check mark in the box for each day of the week on which you would like these hours to be applied. Default settings will be automatically selected based on the "Dates" selection above.

• Hours: Enter the number of hours to be created on the employee's Time Card. The Start Time field allows you to select the time at which the hours total will begin. Select "AM" or "PM" from the drop-down menu.

• Shift: If you would like this hours total to be assigned to a shift, make the desired selection from the drop-down menu.

• Base Pay Code: All hours on the Time Card are assigned to a Pay Code. Select the applicable code for this hours total from the drop-down menu.

• Overtime Pay Code: If you would like this hours total to be counted as overtime, select the desired overtime policy from the drop-down menu.

• Premium Pay Code: If you would like this hours total to be assigned to a premium rate, select the desired codes from the Unselected box and click on the icon.

• Department: If you want to assign this hours total to a specific Department, click on the "No Department" link and make the desired selection from the tree-directory that appears.

• Job: If you would like to assign this hours total to a Job Profile in the Job Tracking module of the program, click on the "No Job" link and make the desired selection from the tree-directory that appears.
• Task: If you would  like to assign this hours total to a Task in the Job Tracking module of the program, make the desired selection from the drop-down menu.
• Notes: Enter any desired notes about this hours total into the provided field. There is a maximum of 150 characters.

Click on the [CREATE] icon in the upper right-hand corner of the Work Area to add the hours total.

When editing an existing hours total, click on the  [UPDATE] icon in the upper right-hand corner of the Work Area to save the changes that you have made. Click on the [DELETE] icon to remove the hours from the employee's Time Card.

Related Topics

• Time Card hours can be assigned to a Shift in the system.
• Hours totals are assigned to a Base Pay Code, with the option of additional Overtime Pay Code assignment. Premium Pay Codes can also be assigned to hours totals. Each of these options is configured from the Pay Codes section of the program.
• A Department can be assigned to hours totals.
• Hours totals can be assigned to Jobs and Tasks in the Job Tracking module of the program.