Entering
and Editing Time Card Information
The purpose of the Time Card screen is to ensure
that your employees' punches are correct before
they are used to generate pay checks. Every "IN"
punch must be accompanied by a subsequent "OUT,"
and Time Card errors should be reviewed.
Most punch errors are brought to your attention
for your information only (such as "Long
Lunch" or "In Late" errors). However,
some errors (such as "Missed Punch"
or "Duplicate Punch" errors) should
be corrected before payroll is processed.
The Time Card screen gives you the following
methods for adding and editing employee punch
data.
Direct Time Card Entry
This method of entry allows you to add and edit
punches directly from the Time Card screen of
the program.
Enter Punch
Use this method of entry to insert Time &
Attendance punches into an employee's Time Card.
Enter Hours
This method of entry allows you to manually
insert hours totals to an employee's Time Card
which are not generated from "IN" and
"OUT" punches.
Enter Absence
This method of entry allows you to insert un-worked
(or "Absence") hours into an employee's
Time Card.
Enter Disbursement
Use this method of entry to insert any additional
dollar amounts into employee Time Cards which
are not generated from Time & Attendance punches
(such as tips, payroll adjustments, etc.).
Time Card Errors
This functionality displays the error codes
assigned to punches on employee Time Cards. It
allows you to review the errors and make any necessary
corrections before payroll is processed.
Disbursement Details
This feature displays detailed information on
the disbursements that exist on employee Time
Cards, and allows you to review and edit disbursements
as desired.
Daily Details
This screen displays a detailed record of Time
Card punches one day at a time.
Allocate Hours
This feature allows users to change the way
that their daily hours totals are assigned to
Departments, Jobs and Tasks. However, this feature
does not allow users to add more Time Card hours
than have been recorded for the day.
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