Entering Mass Hours

The following instruction walk you through creating hours that are not generated from "IN" and "OUT" punches on the Time Card of each of the employees specified by the selected Punch Group.

  1. Click on the main "My Screen" navigation tab, and then on the "Mass Entries" link at the top of the screen.
  2. The Mass Groups screen displays each punch group currently in the system. Select the punch group that you would like to create absences for and click on the [HOURS] icon located at the bottom of the screen. The Create Mass Hours screen appears.
  3. In the Start Date field, enter the date on which you would like the range of mass punches to begin. Click on the icon_calendar.jpg icon to select the date from a calendar.
  4. Enter the End Date for this punch range. Click on the icon_calendar.jpg icon to select the date from a calendar.

  5. The Hours section of the screen contains multiple columns of information.

    • The Hours column allows you to specify a number of hours. Up to 13 hours totals can be created per-day, allowing you to break hours up based department, pay code or premium assignments.

    • Enter a Start Time if you would like this hours total to begin at a specific time of day.
    • If desired, select a Base Pay Code from the drop-down menu.
    • If you would like this hours total to apply to overtime rules, select the desired Overtime Pay Code from the drop-down menu.
    • The Premium Pay Code column allows you to assign this hours total to a premium. Click on the "Add Premiums" link and select the desired Premium Pay Code from the menu that appears.
    • The Department column allows you to assign the hours to a specific department level. Click on the "No Department" link and make the desired selection from the tree-directory that appears.
    • The Job column allows you to assign the hours to a job. Click on the "No Job" link and make the desired selection from the tree-directory that appears.
    • The Task column allows you to assign the hours to a task. Make the desired selection from the drop-down menu.
    • Click on the "Add Quantity" link in the Quantities column to assign a number of finished pieces to the hours.

    • Enter any desired Notes for this Mass Entry.

  1. The Weekdays setting is used in conjunction with the "Start Date" and "End Date" settings at the top of the screen. If you would like hours to only be created for certain days of the week within the specified punch range, put a check mark in the box for each desired week day.
    Note: This selection automatically populates based on the selected date range.
  2. If you do not want mass hours created for days that are designated in the system as company holidays, put a check mark in the Skip Holidays box.
  3. The Employees section of the screen allows you to further customize the employees that will be included in this Mass Entry. Each employee in the selected Punch Group is displayed in the "Used" selection box. Click on the icon_unassign.jpg and icon_assign.jpg icons to add or remove employees from selection as desired.
  4. Once you have finished specifying information, click on the [PROCESS] icon located below the employee selection boxes. The hours totals are added to the employees' Time Cards.

Related Topics

  • Before using Mass Hours, it is recommended that you first create Punch Groups.
  • Base Pay Codes, Overtime Pay Codes and Premium Pay Codes are all created and maintained from the Pay Codes section of the program.
  • Departments are created from the Department Structure section of the program.
  • Jobs, Tasks and Quantities are created and maintained in the Job Tracking module of the program.

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