Creating a Pay Period

Use the following instructions to enter pay periods into the system.

1. From the main "Pay Periods" screen, click on the [ADD] icon located in the lower-left corner of the screen.
2. Enter a Name for this pay period. This name is used to display the pay period throughout the program.
3. Select the desired Type from the drop-down menu. The selection made here depends greatly upon the rules and policies that your company uses. See Pay Period Types for a detailed description of each available option.
4. Select the Company Default option if you would like the system to default to this period when creating new Employee Profiles (the default selection is easily changed on a per-employee basis). Only one pay period can be selected as the company default.
5. The Date Entry field varies slightly, depending on the pay period Type that you selected. Use this section to enter a starting date and ending date (if necessary) for your pay period. See Pay Period Types for date requirements on each individual type.
6. In the Max Continuous Time field, enter the maximum number of hours allowed between an "IN" and "OUT" punch pair for employees assigned to this pay period. The default setting is 18 hours.
7. A Verification Policy allows you to customize what level of verification must be completed for this pay period before the period can be closed. Select the desired policy from the drop-down menu.
   Note: This field will only contain options if you have previously set up Verification Policies
8. The Export Template option allows you to specify which template you would like to use when exporting Time and Attendance data for this pay period to an external payroll management program. Select the desired template from the drop-down menu.
   Note: This field will only contain options if you have previously set up Export Templates.
9. The TimeForce II program allows you to customize the steps that must be taken when closing a pay period. The Close Pay Period Workflow section defines these steps on a per pay period basis. Select each step in the order that you would like to require it. Blank fields can be specified at the end of the workflow.
10. Click on the [SAVE] icon at the bottom of the screen to add the pay period to the system.

You are returned to the main Pay Periods screen. The new pay period is displayed under the Active Pay Periods heading. See Editing and Deleting Existing Pay Periods for more information.

Related Topics

• This screen allows you to define the level of Verification required for the pay period via an assigned policy. Refer to Verification Policies for instructions on setting up and using this feature.
• Time and attendance data is exported from TimeForce II to an external payroll system on a per-pay period basis using a template. Refer to Export Templates for information on creating a template for the payroll system that you use.
• The "workflow" that is used at the end of a pay period is defined on a per-pay period basis from this screen. Refer to Close Pay Period for the steps to take once a pay period has ended.
• Refer to Edit Start Time for instructions on adjusting your Daily Start Time and setting up Crossing Midnight Rules.