Entering Mass Absences

The following instruction walk you through creating absences on the Time Card of each of the employees specified by the selected Punch Group.

1. Click on the main "My Screen" navigation tab, and then on the "Mass Entries" link at the top of the screen.
2. The Mass Groups screen displays each punch group currently in the system. Select the punch group that you would like to create absences for and click on the [ABSENCES] icon located at the bottom of the screen. The Create Mass Absences screen appears.
3. In the Start Date field, enter the date on which you would like the range of mass absences to begin. Click on the  icon to select the date from a calendar.
4. Enter the End Date for this absence range. Click on the  icon to select the date from a calendar.

5. The Hours field allows you to specify how absence hours are to be added to your employees' Time Cards.

• The Decimal Hours Per Day option allows you to give employees a set number of hours for each day specified by the "Start Date," "End Date" settings. If you would like the hours total to begin at a certain time of day, enter the desired Start Time.
• Select the Based on Shift Duration option if you would like the absences to be added to your employees' Time Cards based on the shifts that they are scheduled to work in the system.

• Select the Based on Shift Policy option if you would like the absences to be added to your employees' time cards based on the Absence Hours specified in the Schedule Rule that their schedule is assigned to.

6. Select the type of absence that you would like to be created from the Absence Policy drop-down menu.
7. The Department column allows you to assign the punches to a specific department level. Click on the "No Department" link and make the desired selection from the tree-directory that appears.
8. The Job column allows you to assign the punches to a job. Click on the "No Job" link and make the desired selection from the tree-directory that appears.
9. The Task column allows you to assign the punches to a task. Make the desired selection from the drop-down menu.
10. The Weekdays setting is used in conjunction with the "Start Date" and "End Date" settings at the top of the screen. If you would like absences to only be created for certain days of the week within the specified date range, put a check mark in the box for each desired week day.
    Note: These settings are automatically populated based on the date range that you have specified.
11. If you do not want mass absences created for days that are designated in the system as company holidays, put a check mark in the Skip Holidays box.
12. The Employees section of the screen allows you to further customize the employees that will be included in this Mass Entry. Each employee in the selected Punch Group is displayed in the "Used" selection box. Click on the and icons to add or remove employees from selection as desired.
13. Once you have finished specifying information, click on the [PROCESS] icon located below the employee selection boxes. The absences are added to the employees' Time Cards.

Related Topics

• Before using Mass Absences, it is recommended that you first create Punch Groups.
• Shifts and Schedule Rules are maintained from the Scheduling section of the program.
• Refer to Absence Policies for information on creating the types of absences for use in the system.
• Departments are created from the Department Structure section of the program.
• Jobs, Tasks and Quantities are created and maintained in the Job Tracking module of the program.