Pay to Schedule

The following instructions walk you through inserting punches or hours totals on employee Time Cards based on the schedules that the employees are assigned to in the system.

  1. Click on the main "My Screen" navigation tab, and then on the "Mass Entries" link at the top of the screen.
  2. The Mass Groups screen displays each punch group currently in the system. Select the punch group that you would like to create punches for and click on the [PAY TO SCHEDULE] icon located at the bottom of the screen. The Pay to Schedule screen appears.
  3. In the Date Range field, use the icon_calendar.jpg icons to enter starting and ending date for the mass entries. Select a range from the drop-down menu if desired, and use the icon_grey_single_arrow_left.jpg and icon_grey_single_arrow_right.jpg icons to scroll by dates.

  4. The Generate Based On field allows you to select how hours are pulled from schedules.

    • Select Scheduled Hours to create entries based on the number of hours that the employee is scheduled to work for each day in the date range.

    • Use Absence Hours to award the "Absence Hours" defined in the Schedule Rule that employee schedules are assigned to.

  5. The Generate Hours or Punches field allows you to select if you would like hours totals or "IN/OUT" punches inserted on employee Time Cards.
  6. Select the Deduct Lunches option to deduct lunch breaks from the Time Card entry. This setting works in conjunction with the Meal Policies that employees are assigned to.
  7. The Employees section of the screen allows you to further customize the employees that will be included in this Mass Entry. Each employee in the selected Punch Group is displayed in the "Used" selection box. Click on the icon_unassign.jpg and icon_assign.jpg icons to add or remove employees from selection as desired.
  8. Once you have finished specifying information, click on the [PROCESS] icon located below the employee selection boxes. The entries are added to the employees' Time Cards.

Related Topics

    • Before using Pay to Schedule, it is recommended that you first create Punch Groups.
    • Refer to the Scheduling section of the program for instructions on assigning employees to Schedules and Schedule Rules.
    • See Meal Policies for instructions on creating and assigning meal/lunch policies.

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