Using the Allocate Hours Feature

Hours are allocated from the Time Card section of the program.

1. Click on the main "Time Card" navigation tab at the top of the screen, and select the desired employee.
2. Each daily hours total is displayed under the Accumulated Hours header. Click on the hours total that you would like to allocate hours for. The Hours section appears in the Work Area at the top of the screen.

3. The screen displays an entry for each set of "IN" and "OUT" punches. For example, an employee clocks in at 8:00 a.m., and then clocks out for their lunch break at 10:30. The employee returns from lunch at 11:00, and clocks out for the day at 3:00 p.m. Two entries are displayed in the Hours screen, one for 2 and one half hours, the second for 4 hours. The following information is displayed.

• The Time Card date is displayed at the top of the screen. Hours entries for the existing Time Card allocations are displayed. Click on the icon to add an entry for additional allocation.
• When edits are made to an hours total, the Save option will automatically be selected. With this option unselected, the changes made to hours totals will not be retained.
• The number of Hours for this entry is displayed.
• The Start Time column displays the time of the "IN" punch that this hours total is comprised of.
• The Base column is the Base Pay Code assigned to this hours total.
• The overtime policy assigned to this hours total is displayed in the Overtime column.
• The Shift drop-down menu displays the shift that this hours total is assigned to.
• Any Premium Pay Code assigned to the hours total is displayed in the Premium column. Click on the "Add" link to insert Premium Pay.
• The department level assigned to the hours total is displayed in the Department column. Click on the "No Department" link to select a department.
• The job assigned to the hours total is displayed in the Job column. Click on the "No Job" link to select a job.
• Any desired Task can be selected from the drop-down menu.
• Any finished number of pieces attached to this hours total is displayed in the Quantities column. Click on the "Add" link to insert quantities.
• The Worked, Edited and Pay columns are displayed when applicable.
• Any Notes attached to this hours allocation are displayed.

• Put a check-mark in the Delete column to remove the allocation for this hours total.

4. Total Punched Hours are displayed in the header at the top of the screen along with the Allocated Hours, and the Difference between the two.
5. Click on the [SAVE] icon to save the changes that you have made.

Related Topics

• Before  a user will be allowed to allocate Time Card hours, they must be granted the necessary Allocate Hours Permissions.
• Hours totals can be assigned to a Base Pay Code, Overtime Pay Code, and Premium Pay Codes. Each of these options is configured from the Pay Codes section of the program.
• Hours totals can be assigned to a Shift in the Scheduling section of the program.
• Hours and earnings totals can be tracked on a departmental basis based on the Department that hours on the Time Card are assigned to.
• Time Card totals can also be tracked by their assigned Job and Task in the Job Tracking module of the program. Quantities are also managed and maintained in Job Tracking.
• The information used to track employee pay for an hours total is located in the Position and Salary section of the program.